Legal Team Administrator

Legal Team Administrator
Shrewsbury
Permanent
Starting salary £24,500, rising to £25,500 after 6-month probation
Monday to Friday, 9am to 5pm
We are recruiting for an Administrator on behalf of our prestigious client in Shrewsbury. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask effectively. Strong organisational skills are essential, including the ability to prioritise workloads and meet deadlines. A minimum of GCSE grade C (or equivalent) in English and Maths is required, along with proficiency in Microsoft Word, Excel, and Outlook. You should be comfortable working both independently and as part of a team, with the adaptability to handle shifting priorities in a dynamic environment.
Your responsibilities will be:

• Dealing with incoming and outgoing telephone calls.
  
• Taking and making phone calls.
  
• Corresponding with conveyancing solicitors and communicating with internal departments.
  
• Responding to pre-contract enquiries.
  
• Responding to re-mortgage enquiries.
  
• Advising on requirements for transfer of equity transactions.
  
• Providing up to date Debtor History Reports to solicitors.
  
• Liaising with internal Accounts and Property Management departments.
  
• Administrative assistance to the team.
  
• Photocopying.
  
• Scanning.
  
• Filing/ Reviewing Files.
  
• Responding to emails.
  
• Reading and interpreting legal documents.
  
• Adhere to company policy and procedures including those on confidentiality, equal opportunities, health & safety and information security.
  Further responsibilities will include
  
• Producing Information Packs.
  
• Responding to emails as a result of issuing the Information Packs.
  
• Dealing with post completion documentation, ensuring that all requirements have been met and the legal documents are acceptable, before closing the file and issuing the relevant response and documents (i.e. Certificate of Compliance and Share/Membership Certificates) to the solicitor and sending the file to our internal Set Up department.
  
• Keeping company records, dealing with annual returns, appointments, resignation and change of Director details and returning these to Companies House in accordance with Company Law.
  
• Updating shareholder records.
  
• Being involved with Lease Extensions and Deed of Variations.
  
• Undertaking Land Registry searches.
  The application process:
  Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.
  We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.
  About Us
  Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.
  Reference: DE26523