Team Administrator - 18 month fixed term

Nottingham
2 months ago
Applications closed

Related Jobs

View all jobs

Project Administrator

DSAR Administrator

Administrator 3 FTC

Administrator

IT Support Administrator

Administrator

Team Administrator
Nottingham
Salary £27,000 per annum

You will be responsible for the smooth running of projects in conjunction with the Office and Design Manager. You will be part of the Business Support Team, providing effective support to the Defence team and undertake various duties as and when required in accordance with the procedures contained within the clients Management System (BMS) and the Information Security Management System (ISMS).

Roles Duties.

  • To support the process driven secure infrastructure team as directed and managed by the Office and Design Manager.
  • Prepare a variety of documents utilising appropriate software, as directed. This will include the creation/maintenance of excel documents such as workload trackers, with the potential to add value and utilise a multitude of Microsoft Applications appropriate to the output required for the team.
  • Support the team with documentation control using associated workflow systems and other approved platforms.
  • Maintain and use appropriate document templates to ensure Practice documentation is consistent.
  • Attend weekly meetings as required, recording targeted actions as required.
  • General typing, copying, collating as necessary.
  • Assistance and support the Vetting team coordinate screening and vetting checks for those staff working in a secure environment.
  • Obtaining quotations from our supply chain on behalf of the team.
  • Support the design teams with document control including uploading to file sharing platforms.
  • Support the Nottingham office when required in the preparation of financial documentation.
  • Monitor timesheets for the team and ensure that this data is entered in a timely manner.
  • Support the Quality team by ensuring all sub consultants have completed the appropriate paperwork including coordinating performance checks on behalf of the team.
  • Ensure purchase orders/sub-consultant invoices received are entered into the practice MIS and allocated to invoices in a timely manner.
  • Enter information into the MIS, including the creation of new jobs and generally ensuring that the system remains updated.
  • Ensure that the fee element of each project within MIS is updated in line with any changes to instruction or scale.
  • Enter data as directed by team leads to ensure fee projections are up to date.
  • Support the team in preparing and updating marketing materials such as CV's and project profiles.
  • Complete sub consultant and Pre-qualification questionnaire accordingly for the Defence team.
  • Assist the office manager with events and training.
  • Assist with central workload in relation to Organisation charts and InDesign material as directed by the management and operations team.
  • Manage and maintain outlook diary system for the planning of meetings, management of the team, ensuring effective use of time to avoid duplications.
  • Minute meetings and ensure that the team are fully aware of any resultant actions, and that actions are closed out and resolved in a timely fashion.
  • Support the Office and Design Manager during peak times, absences and holidays to ensure that the effectiveness of the team is not compromised.
  • Being a flexible member of the Business Support Team and undertake various duties as and when required to support other admin members in Nottingham and other offices.
  • Ensure all visitors are met in a professional and courteous manner.
  • Maintain the conference room diary, book in new appointments, provide refreshments and order lunches, if required.
  • Set up meeting rooms ready for meetings, ensuring room is presentable at all times.

    Essential skills, experience, and attributes:

  • Manage own job list, provide sound advice to clients and IW teams around the Practice.
  • Help develop the Building Regulations Principal Designer Service with the H&S Director.
  • Proactive self-starter who is comfortable dealing with clients and project teams.
  • Ability to highlight concerns and work through solutions in a collaborative way

Get the latest insights and jobs direct. Sign up for our newsletter.

By subscribing you agree to our privacy policy and terms of service.

Industry Insights

Discover insightful articles, industry insights, expert tips, and curated resources.

Jobs

Portfolio Projects That Get You Hired for Cyber Security Jobs (With Real GitHub Examples)

With rising cyber threats and increasingly sophisticated attacks, cyber security has become a critical priority for organisations worldwide. From penetration testers (pentesters) and SOC analysts to cloud security engineers and threat intelligence specialists, the demand for skilled cyber security professionals continues to surge. But how do you stand out in a growing field? Alongside your CV, an impressive cyber security portfolio can be the distinguishing factor that convinces employers you’re the right fit. In this comprehensive guide, you’ll discover: Why a cyber security portfolio is essential for job seekers in this domain. How to align portfolio projects with different cyber security career paths. Real GitHub examples that demonstrate best practices in security-focused projects. Actionable project ideas you can start today, from penetration testing labs to blue-team detection pipelines. Best practices for organising your repos and presenting your work so hiring managers can instantly see your impact. When you’re ready to pursue your next opportunity, remember to upload your CV on CyberSecurityJobs.tech. Our specialised platform connects talented security professionals with employers who need your expertise—exactly what your portfolio will showcase.

Jobs Careers

Cyber Security Job Interview Warm‑Up: 30 Real Coding & System‑Design Questions

The need for skilled cyber security professionals has never been greater. As organisations rapidly digitise their operations and store increasing amounts of sensitive data online, cyber threats loom large—ranging from sophisticated ransomware attacks to insider threats and state‑sponsored espionage. Against this backdrop, cyber security jobs remain some of the most in‑demand and mission‑critical roles on the market. If you’re preparing for a cyber security interview, expect to be tested on a broad spectrum of topics—from secure coding and incident response to network security architecture and compliance standards. In many cases, companies also include problem‑solving exercises and system design scenarios to gauge how well you can apply theoretical knowledge to real‑world threats. To help you ace these assessments, we’ve compiled 30 real coding & system‑design questions you might encounter. Each reflects a key area of cyber security—whether it’s encryption and key management, threat modelling, or designing a zero‑trust network. Along the way, we’ll offer insights and best practices so you can stand out from the crowd. If you’re on the lookout for exciting cyber security roles in the UK, head to www.cybersecurityjobs.tech. There, you’ll discover a range of positions—covering everything from penetration testing and threat intelligence to compliance management and security operations. Let’s dive into the essentials of interview readiness.

Jobs

Negotiating Your Cybersecurity Job Offer: Equity, Bonuses & Perks Explained

How to Secure Compensation That Reflects Your Value in the UK’s High-Stakes Cybersecurity Sector Introduction As cyber threats grow more sophisticated and frequent, cybersecurity professionals have never been more in demand. From thwarting ransomware attacks to architecting secure cloud infrastructures, mid‑senior cybersecurity experts play a critical role in safeguarding a company’s data and reputation. Thanks to this growing reliance on cybersecurity, employers in the UK are going above and beyond simple salary offers to attract the top echelon of talent. Although base salary remains a key component of any job offer, the broader package—encompassing equity, bonuses, and perks—can often surpass what you’d gain from a small bump in monthly pay. For cybersecurity specialists working in areas such as threat intelligence, incident response, penetration testing, or compliance, the complexity and risk mitigation you bring to the table is massive. Knowing how to negotiate the entire package ensures you are duly rewarded for keeping an organisation’s data, assets, and operations safe. In this guide, we’ll delve into every aspect of negotiating a cybersecurity job offer. Whether you’re pivoting to a mid‑senior role or cementing your expertise at an established security consultancy, understanding the full range of compensation elements will help you secure an offer that acknowledges the criticality of what you do. Let’s explore equity options, performance bonuses, and the perks that matter most, so you can come out of your next job negotiation confident that you’re getting more than just a salary.

🍪 We use cookies to enhance your browsing experience on our website. By continuing to use this site, you consent to the use of cookies as described in our Cookie Policy. You can review our Cookie Policy for more information.