Registry Administrator

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Registry Administrator (Timetabling and Attendance) for an initial 2 month contract on a rate of £14.80/hour PAYE. This role will be based in Glasgow.
 
Responsibilities:
 

• Be the first point of contact and proactively administer the organisation’s room booking service, resolving queries and issues as necessary.
  
• Assist the timetabling officers as directed in the production of individual student timetables.
  
• Respond to staff and student enquiries about teaching timetables and escalating these where required
  
• Responsible for setting up and maintaining staff user records on the Timetabling system.
  
• Provide the central administrative support for student attendance monitoring in line with the attendance monitoring policy
  
• Respond to staff and student queries about teaching timetables and escalating these where required.
  
• Provide support in setting up and maintaining the QR codes displayed in teaching rooms
  
• Be the first point of contact for student attendance issues, resolving and passing on or escalating to other teams when necessary.
  
• Responsible for setting up and maintaining staff user records on the Attendance Monitoring system.
  
• To ensure that all work carried out within area of responsibility meets the requirements and needs of the institutions Information Security policies & practices.
  
• Ensure that all work carried out within area of responsibility are undertaken in line with the organisation’s Values & Behaviours and Registry’s Commitments.
  
• Proficiently utilise and analyse data from the organisation’s systems for the preparation of MI, statistical returns and audit materials on timetabling utilisation and related data and student attendance.
  
• To assist, as necessary, at major Registry activities.
  
• To work with colleagues from all areas of the organisation to assist in delivering an excellent student experience.
  
• Any other tasks appropriate to the post and in line with business needs.
   
  Essential Skills:
   
  
• HNC level or equivalent relevant experience
  
• Intermediate working knowledge in the use of Microsoft Excel, Word and Outlook
  
• Experience in working with Student Information Management, Timetabling and Attendance Monitoring systems
  
• Articulate, with attention to detail and strong numeracy skills
  
• A good understanding of data analysis relevant to this position
  
• Experience of preparation of data reports
  
• The ability to carry out a number of tasks concurrently and to work to tight competing deadlines
  
• Excellent communication/interpersonal skills
  
• Good team player
  
• Excellent organisational skills and flexible approach to workload
  
• The ability to exercise initiative and show a high degree of responsibility
  
• Reflective practitioner, always looking for opportunities to improve processes and their own and colleagues’ practice.
   
  If you would like to hear more about this opportunity please get in touch