Customer Service Administrator

Taylor Wimpey plc

Make a Home at Taylor Wimpey At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

The Customer Service Administrator is responsible for supporting the Customer Service team with any administrative duties related to the
resolution of customer issues, tasks and complaints once customers have moved into their new home. This includes (but not exclusively) the
logging of information onto Dynamics, raising of supporting paperwork to enable the processing of invoices and contra-charges, processing of
cheque requests, allocation of works to Customer Support Operatives, suppliers or subcontractors and the ordering and chasing of materials.
The Customer Service Administrator should be conversant in using the technology provided to carry out their role and be adherent to the
relevant processes and procedures, including all health and safety regulations and protocols.

Primary Responsibilities

Demonstrates role model customer behaviour

Acts as an inspiring role model across the team in the delivery of great customer service
Always demonstrates positive behaviour when discussing or interacting with customers, subcontractors or suppliers
Role models Taylor Wimpey’s values by always behaving with integrity and professionalism, acting in a positive, collaborative and encouraging style with everyone Achievement of business objectives and priorities

Works independently to complete all work within the required SLA timeframe
Allocates emails from the CS inbox to the appropriate person within the Customer Service team
Works in an organised and well-planned manner, to correctly allocate works to Customer Support Operatives, suppliers or subcontractors so that issues and tasks are resolved within SLA timeframes
Orders and chases materials so that issues and tasks are resolved within SLA timeframes
Logs all relevant information onto Dynamics in a timely manner
Produce and issue relevant reports in a timely manner to support the resolution of issues, tasks and complaints
Raises accurate and timely paperwork to enable the processing of invoices, contra-charges and cheque requests
Builds relationships with other functions and works collaboratively with them to resolve issues, tasks and complaints within SLA timeframes
Builds relationships with subcontractors and suppliers to ensure they understand our expectations of their customer commitments and provides feedback where appropriate to ensure continuous improvement of their service offering Committed to continuous improvement

Takes responsibility for their own development by asking for feedback on their performance to ensure ongoing improvement
Identifies gaps in their communication capability (verbal and written) and takes responsibility for the continuous improvement of these
Identifies ways of working that could be more efficient and/or cost effective and puts forwards ideas for improvement
Keeps up to date with house type ranges, products, specifications and new technology in the home to ensure informed conversations with customers

Experience, Qualifications, Technical Requirements

Strong interpersonal and relationship building skills
Proven ability to work collaboratively
Proven ability to work independently, prioritise work and take initiative to find solutions to problems
Proven ability to remain calm, measured and resilient in challenging situations
Previous experience of working in a fast-paced Customer Service team preferred

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.  We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the opportunity to tailor your benefit package to suit your needs with options such as buying extra annual leave or adding dependants to your benefit cover.  Our total reward offer works perfectly with our culture, we are a welcoming community where everyone can feel at home.    

We create a home to your future by providing opportunities for growth and development. We offer industry leading professional training and development, which supports you to unlock your potential and fulfil your career and personal goals in a variety of opportunities and environments. We look to develop our people in the skills and areas they are most interested in, leveraging your qualities and appreciating your unique competencies, skills and expertise that, when we come together, make this a great place to work.

If you want to do work that matters and build a career that lasts, make a home at Taylor Wimpey. 

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.

Internal Applicants: Please inform your line manager if you wish to apply for this role