Senior Administrator - Legal

Location: Nottingham (Hybrid working) - Must be from either public sector or a legal litigation environment
Hours: 9:00am - 5:00pm, Monday to Friday
Working Pattern: Hybrid
Team Structure: Supporting 4-5 fee earners as part of a wider team

We are recruiting for an experienced Practice Assistant to join a busy Health, Advisory and Litigation team. This is a hybrid role based in Nottingham, working closely with a team of legal professionals and supporting 4-5 fee earners.

We are particularly interested in candidates who come from the public sector or a legal litigation environment and who enjoy working in a collaborative, fast-paced team.

The Role

This role acts as a key point of contact for fee earners, providing high-quality administrative, organisational and client support. You will take ownership of tasks from instruction through to completion, managing workflows independently or by utilising team and shared service resources where appropriate.

Key Responsibilities

Client & Relationship Management

Actively support client relationships and handle basic client queries where appropriate

Manage document production, checking accuracy and formatting before passing to fee earners

Take and make client-related calls and manage messages

Support business development activities including meetings, tenders, directories and client training

Maintain CRM systems, ensuring client and contact information is accurate and up to date

Administrative Support

Open and close files, manage filing and record-keeping, and produce engagement letters in line with compliance requirements

Monitor key dates and ensure compliance procedures are maintained on all matters

Support fee earners with pitches, presentations and internal/external meetings

Manage diaries, travel, accommodation, meeting rooms and itineraries

Prepare agendas, circulate papers and maintain Excel spreadsheets

Organise events, seminars and conferences

Handle photocopying, printing, couriers and correspondence

Receive instructions via digital dictation and action accordingly

Manage enquiry inboxes and website queries

Communication & Team Support

Act as a central point of contact for fee earners and clients

Monitor post and emails, prioritising and responding where appropriate

Draft correspondence on behalf of fee earners when required

Provide support to colleagues during periods of high workload

Answer calls for team members and participate in phone cover rotas

Take minutes and follow up on actions

Liaise with managers regarding absences and arrange appropriate cover

Financial & Billing Support

Assist with billing, credit control and client/event invoicing

Prepare complex bills accurately and in line with contractual requirements

Request cheques and bank transfers and manage funds received

Review time entries and disbursements

Support WIP certification processes

Assist with matter-related finance administration (e.g. payments and expenses)

Processing & Systems

Manage workloads and priorities to meet deadlines

Create and maintain client data rooms

Ensure client and matter data is accurately maintained in case and practice management systems

Complete online applications and searches (e.g. Companies House, Land Registry)

Ensure compliance with internal policies, procedures and information security standards

Skills & Experience Required

Previous experience in a legal, litigation or public sector environment

Strong administrative and organisational skills

Advanced knowledge of Microsoft Office

Experience using document management and case management systems

High attention to detail with the ability to produce professional-quality documents

Confident communicator with a proactive, team-focused approach

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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