Customer Support Coordinator

Taylor Wimpey plc

Make a Home at Taylor Wimpey At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job summary/Purpose The Customer Support Co-ordinator (CSC) is responsible for the day to day management of the administration relating to all customer issues. This role takes ownership of all ongoing customers’ issues. The role allocates resources including Customer Service Operatives and contractors to undertake work in customers’ homes.

CSC’s are responsible for the collation and management of information and data upwards for analysis and the escalation of customer issues, where appropriate.

PLEASE NOTE: This is a full time, office based role. 

Primary Responsibilities Administration of Customer issues

Monitor the Customer Services Inbox.
Receive and log on MS Dynamics the results of all telephone calls, emails and portal enquiries from Customers.
Ensure the preparation and issue of the weekly defects report for each site as directed by the CSM.
Ensure the preparation and issue of weekly exception report to each site as directed by the CSM.
Liaise with the NHBC claims department as required.
Provide feedback to the technical department in relation to defective materials, design errors etc.
Ensure all relevant documentation is updated in MS Dynamics and logged on the correct timelines.
  Management of Contractors and Customer Support Operatives

Ensure the correct allocation of work to the Customer Support operative team, the existing site teams and/or contractors to fix issues that have arisen in new customer homes.
Allocate any NHBC inspections and other inspections as required.
Oversee the work of contractors and report on poor contractor outcomes to the Customer Director
Balance and co-ordinate the scheduling of CSO.
Ensure materials are available as required to facilitate remediation.
  Managing remediation of outstanding issues

Maintain reasonable timescales for customers for any remediation works and ensure that customers are kept informed throughout any process taking place in their home.
Address unsuccessful/poor remediation of customer issues. Escalate as required.
Undertake defect reporting for the CSM keeping them aware of defects which are reoccurring.
Monitor customer and issue handling; maintain high standards of Customer Service.
Follow the complaints and escalated complaints procedure.
Refer challenging or complex customer issues to the CSM.
  Manage costs

Order materials for the CSO team, process and invoices as required.
Undertake any contra- charging and raise payment requests as required.
  Data capture and reporting

Ensure data is being input correctly and in line with the Group protocols Experience, Qualifications, Technical Requirements
Ability to work independently, prioritise work and take initiative.
Able to demonstrate efficiency and reliability in previous roles.
Ability to think ahead and forecast customer issues.
Great Interpersonal, communication and relationship skills.
Face to face customer services experience.
Experience in the housebuilding industry Inclusivity Statement As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team