Build Team Administration Assistant

Job Title:
Build Team Administration Assistant

Department:
Administration / Build

Reports To:
Construction Manager

Job Purpose

To provide administrative support to the Construction Manager and wider build team, ensuring effective coordination of tasks related to the build phase of projects. The role requires high levels of organisation, communication, and attention to detail.

Key Responsibilities

Submit Building Control applications and schedule associated inspections as required.

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Obtain and distribute Building Control Completion Certificates in a timely manner.

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Provide Purchase Order numbers and assist Project Managers in placing orders for plant and materials.

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Organise accommodation for site crews, considering location and specific project needs.

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Maintain accurate and organised site paperwork within relevant project folders.

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Conduct C2/Utility/Stats Searches for ongoing and upcoming projects.

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Liaise with homeowners and clients to communicate updates regarding project start dates.

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Coordinate and schedule meetings and appointments, ensuring timely notifications to all participants.

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Submit ASUC guarantee applications, coordinate with accounts for payment, and manage certificate issuance upon project completion.

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Handle incoming telephone enquiries and direct them appropriately.

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Monitor and manage the shared team email inbox, distributing correspondence as needed.

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Maintain the project database, ensuring progress is logged accurately from start to finish.

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Compile data, format spreadsheets, and assist with reporting for enquiries and new instructions.

Skills & Experience Required

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Proven experience in an administrative support role, ideally within a construction or technical environment.

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Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously.

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Excellent written and verbal communication skills.

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Proficient in Microsoft Office (Excel, Word, Outlook).

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Comfortable using databases and document management systems.

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Professional and confident telephone manner.

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Ability to work both independently and collaboratively in a team environment.

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High attention to detail and accuracy.

Additional Information

This role may require additional tasks from time to time that are not listed above, in line with the evolving needs of the business. Flexibility and a proactive approach are essential