Administration Assistant

An excellent opportunity for an Experienced Administration Assistant to join a well-established Occupational Health company.

Job Type: Full-Time, Permanent.

Salary: £22,000 – £24,000 Per Annum.

Location: Grangemouth, FK3.

Schedule: Monday – Friday, No Weekends.

Benefits: Competitive salary, pension & free parking.

About The Role:

The company recognise that the Administration Assistant is one of the most important roles within their business. We are looking for an individual who has at least 5 years administrative experience that can influence and help improve our administrative systems.

Primary Duties & Responsibilities Include:

• Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
  
  
• Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
  
  
• Provide administrative and clerical support, within the main Office and occasionally one of our off-site locations. In particular client appointments and the maintenance of the OH records and databases
  
  
• Co-ordinate/support the health surveillance recall programme for those clients who are required to be assessed
  
  
• Creating and preparing information/posters for health promotion events (blood pressure, men’s health, ladies health, mental health support)
  
  
• Process pre-employment health assessment forms, monitoring and actioning new email enquiries sent to the OH team (Scheduling office meetings between teams, managers).
  
  
• Ordering new office / medical equipment
  
  
• Accurately maintain all confidential files and clinical data taking account of the GDPR, patient confidentiality, and Information Security policies
  
  
• Producing and monitoring KPI’s monthly and keeping ISO 9001 updated and attend annual audits
  
  Candidate Key Skill Requirements:
  
  
• Microsoft Office 365 – knowledge on all MS applications; including Word, Excel, Access, PowerPoint, PC fundamentals and Cyber Security
  
  
• I.T – General I.T skills in computer literacy and previous administrative experience.
  
  
• Creative – creating professional advertising content, client information booklets, and posters
  
  
• Organisational – the ability to prioritise workload and work towards tight time frames and deadlines
  
  
• Responsibility – ability to acknowledge workload and take responsibility for objectives and to achieve goals
  
  
• Team Player - The most important aspect of this role is to have a good sense of humour and be an interactive member of our team
  
  If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.
  
  The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need