Administration Assistant

Grangemouth
11 months ago
Applications closed

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An excellent opportunity for an Experienced Administration Assistant to join a well-established Occupational Health company.

Job Type: Full-Time, Permanent.

Salary: £22,000 – £24,000 Per Annum.

Location: Grangemouth, FK3.

Schedule: Monday – Friday, No Weekends.

Benefits: Competitive salary, pension & free parking.

About The Role:

The company recognise that the Administration Assistant is one of the most important roles within their business. We are looking for an individual who has at least 5 years administrative experience that can influence and help improve our administrative systems.

Primary Duties & Responsibilities Include:

  • Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person

  • Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks

  • Provide administrative and clerical support, within the main Office and occasionally one of our off-site locations. In particular client appointments and the maintenance of the OH records and databases

  • Co-ordinate/support the health surveillance recall programme for those clients who are required to be assessed

  • Creating and preparing information/posters for health promotion events (blood pressure, men’s health, ladies health, mental health support)

  • Process pre-employment health assessment forms, monitoring and actioning new email enquiries sent to the OH team (Scheduling office meetings between teams, managers).

  • Ordering new office / medical equipment

  • Accurately maintain all confidential files and clinical data taking account of the GDPR, patient confidentiality, and Information Security policies

  • Producing and monitoring KPI’s monthly and keeping ISO 9001 updated and attend annual audits

    Candidate Key Skill Requirements:

  • Microsoft Office 365 – knowledge on all MS applications; including Word, Excel, Access, PowerPoint, PC fundamentals and Cyber Security

  • I.T – General I.T skills in computer literacy and previous administrative experience.

  • Creative – creating professional advertising content, client information booklets, and posters

  • Organisational – the ability to prioritise workload and work towards tight time frames and deadlines

  • Responsibility – ability to acknowledge workload and take responsibility for objectives and to achieve goals

  • Team Player - The most important aspect of this role is to have a good sense of humour and be an interactive member of our team

    If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.

    The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need

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