Office and Logistics Assistant

Role Overview

We are seeking a highly organised and proactive Office & Logistics Assistant to support the delivery of a major nuclear and civils infrastructure project in Whitehaven. This is a key support role within a highly regulated environment, providing administrative, logistical, and coordination support to ensure smooth day‑to‑day project operations.

The role requires excellent attention to detail, strong communication skills, and the ability to work to strict security, safety, and compliance standards typical of a nuclear site.

Key Responsibilities

Office & Administrative Support

Provide day‑to‑day administrative support to the project management, logistics, and site teams

Manage correspondence, document control, and filing in line with nuclear compliance and information security requirements

Maintain accurate records, trackers, and databases (including personnel, logistics, and site documentation)

Support meeting coordination, including scheduling, minutes, and action tracking

Assist with induction paperwork, onboarding documentation, and compliance records

Logistics & Site Coordination

Support logistics planning and coordination for materials, equipment, and site resources

Liaise with suppliers, subcontractors, and internal teams to support deliveries and site access

Assist with booking, tracking, and reconciling deliveries in accordance with site procedures

Support the logistics and security teams with reporting and documentation

Ensure all logistics activities align with site safety, security, and nuclear regulatory requirements

Compliance, Safety & Security

Work in accordance with nuclear site rules, security protocols, and HSE requirements

Ensure documentation and processes comply with project, client, and regulatory standards

Maintain confidentiality and handle sensitive information appropriately at all times

Support audits, inspections, and compliance checks as required

Skills & Experience

Essential

Previous experience in an office, administration, or logistics support role

Strong organisational skills and ability to manage multiple tasks simultaneously

High level of accuracy and attention to detail

Confident using Microsoft Office (Word, Excel, Outlook, SharePoint or similar systems)

Excellent communication skills, both written and verbal

Ability to work effectively in a structured, regulated environment

Eligibility for UK security clearance (BPSS minimum)

Desirable

Experience working on construction, civils, infrastructure, or nuclear projects

Familiarity with document control systems or site‑based administration

Understanding of logistics processes within a construction or industrial environment

Previous experience in a safety‑critical or highly regulated industry

Personal Attributes

Professional and discreet, with a strong understanding of confidentiality

Proactive and willing to support across a variety of tasks

Able to work collaboratively within a multi‑disciplinary team

Calm and methodical under pressure

Security Requirement

Security Clearance Required (BPSS as a minimum, with the ability to progress to higher clearance if required)