Team Assistant

Team Assistant

We are recruiting for a Team Assistant to a legal team on an interim contract until the end of August 2026. Your role is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings.

As a Team Assistant, you will need to have/be:

Strong IT skills, including spreadsheets, presentations, document creation, and record/database management
Excellent planning and organisational skills with the ability to prioritise and meet deadlines
Confident managing multiple tasks in a fast-paced environment
Strong communication and interpersonal skills, with discretion when handling sensitive or confidential information
Ability to build effective working relationships with internal teams and external stakeholders
Experience with diary management, travel booking, and meeting coordination
Proficient in Microsoft Office with minimal supervision
Understanding of data protection, information security, and relevant legal or company secretarial processes
Previous experience in an administrative role
Experience working with document control systems
Proven ability to deliver high volumes of administrative support across large teamsDetails:

Rate: £180.00-£200.00 per day (umbrella/inside IR35)
Working Hours: Full time Monday - Friday (hybrid 3 days office based per week)
Location: Birmingham City Centre
Duration: 6 month contractRole of Team Assistant:

Provide front line administrative and secretarial support, handling sensitive communications with discretion and professionalism
Manage incoming and outgoing correspondence, maintaining accurate registers and ensuring urgent or confidential items are prioritised
Act as first point of contact for internal and external queries, ensuring timely responses and effective message handling
Manage diaries, meetings, travel, and visitor arrangements to support a busy legal and corporate governance team
Provide ad-hoc support and cover across related corporate functions when required
Support onboarding and offboarding processes, liaising with managers and processing governance documentation
Produce, format, and maintain documents, databases, and registers in line with organisational standards
Coordinate instructions to external advisors, maintaining accurate records, registers, and purchase order documentation
Support billing, invoicing, and financial controls, liaising with external suppliers and internal finance teams
Maintain robust electronic and paper filing systems to ensure records are accurate, compliant, and easily accessible
Coordinate team meetings, calendars, annual leave planning, and office moves as required
Provide general administrative support, including expenses, IT/facilities coordination, archiving, scanning, and filing