Facilities Co-Ordinator

Middlesex
1 week ago
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My client is seeking an experienced Facilities Co-Ordinator to join their team in a 12–14-month contract.
This is a Hybrid role, and all resources must be in the office a minimum of 50% of the time

Purpose of the role:
 
To provide operational support to the Building and Facilities Manager (B&F) to ensure that all team members, customers, and visitors' requirements are met regarding all Facilities Management (FM) services at the Heathrow office. Manage and support the onsite outsourced FM provider to ensure they deliver all services in line with the FM service contract. Assist the B&F Manager with the management and delivery of all catering services onsite. Build relationships with everyone throughout the office to ensure that the Facilities Team meets their needs.
 
Main Responsibilities:

Ensure that all Health & Safety (H&S) training, administration, and communication take place for all Fire Safety Officers and First Aiders. Be part of the Fire Evacuation Response Team.
Manage and support the onsite FM provider CBRE to ensure the timely and safe delivery of all hard and soft services to the Heathrow office, including Heating, Ventilation, and Air Conditioning (HVAC), Building Management System (BMS), Pest Control, generator, electrical, landscaping, cleaning, and physical security.
Monitor and provide feedback on the performance of the security and cleaning teams, including participating in monthly performance appraisals and audits, as well as spot-checking service deliverables.
Support the B&F Manager to ensure compliance with ISO27001 Information Security Management Standards, including managing access control and Closed-Circuit Television (CCTV) systems and maintaining new starter and leaver processes.
Manage and maintain the online Display Screen Equipment (DSE) Assessment training tool and coordinate support for all reported ergonomic requirements, including the supply of ergonomic equipment for office and home working.  
Candidate Profile:

Relevant educational qualifications, H&S related qualification.
Strong administrative experience.
Working understanding of H&S legislation and building services.
Experience in reception and customer service, security, and Access Control & CCTV systems.
Experience working in a corporate office environment with knowledge of FM budgets and finance processes

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