Document Controller

Birmingham
2 months ago
Applications closed

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Document Controller

Galldris Group

Location: Birmingham, England, United Kingdom

An exciting opportunity has arisen for a Document Controller to join our Midlands team. To be considered, you will come from a Civil Engineering or Construction background. The ideal candidate will have to hold a full UK driving licence, as travel between sites is necessary.

The Document Controller will support the delivery of accurate, compliant, secure, and timely information across Galldris projects, ensuring that all documents are created, reviewed, issued, stored, and archived in accordance with Galldris Information Management procedures, ISO 19650 requirements, and client CDE protocols.

The role ensures data integrity, version control and traceability of drawings, technical records, correspondence, QA documents, certifications and handover deliverables. The postholder will act as a core interface between the site, engineering, commercial, design, supply chain and the client teams, ensuring the correct information is available at the right time.

Key Accountabilities to include but not limited to:

CDE Platform Operation & Document Processing

  • Manage day-to-day document delivery using client-specified and internal CDE systems (Asite, Viewpoint/4P, Autodesk Construction Cloud/BIM360, DocElite, SharePoint). Maintain metadata consistency, revision status codes, naming conventions and workflows in line with project protocols

  • Administer approvals, review cycles, comment resolution and controlled issue workflows

    Compliance & Standards

  • Ensure documentation aligns with ISO 19650 principles, project information standards, BEPs and Information Management Manuals/Protocols. Apply correct revision control, transmittal logs, document numbering and traceability rules. Support audits (internal, ISO 9001, ISO 19650, client) and corrective actions

    Information Quality, Accuracy & Reporting

  • Conduct routine quality checks on document registers, approvals, CDE records and Superseded vs Current status. Monitor overdue actions, review turnaround times, and report weekly to the Document Control Manager. Produce weekly and monthly document status and compliance dashboards

    QA Records & Evidence Management

  • Ensure storage within CDE folders meets defined metadata and QA structuring rules.

    Handover / O&M Data & Archiving

  • Support the preparation and quality review of O&M manuals, as-built data, warranties, certificates and asset information. Support archiving and digital retention in accordance with Galldris data governance requirements

    Training & Stakeholder Support

  • Provide first-line assistance to project engineers, supply chain and site teams regarding CDE use, workflows and access. Contribute to onboarding of subcontractors and assist with permissions, naming rules and approval routing

    Collaboration & Communication

  • Proactively chase internal and external review actions, overdue approvals and unclosed comments to maintain programme compliance. Communicate clearly with engineering, commercial, quality teams and client/document controllers on workflow status

    General

  • Travel to project sites and regional offices as required

  • Comply with all Galldris HSQE, Information Security and Data Protection policies

  • Undertake additional duties as required to support project delivery and information governance

    Experience/Knowledge:

  • Experience working as a Document Controller within civil engineering or main contractor environment

  • Familiarity with live construction documentation including drawings, ITPs, RFIs, NCRs, permits, method statements and test records

    Qualifications:

  • Qualification in construction, information management or administration (desirable)

  • ISO 19650 awareness or information management training (desirable)

  • Full UK Driving Licence

  • Valid CSCS Card

    Skills:

  • Strong CDE platform skills (Asite, Viewpoint/4P, ACC/BIM360, DocElite)

  • Strong Excel, Word, metadata handling and structured filing capability

  • Ability to work to deadlines with high accuracy

  • Strong communication and stakeholder coordination skills

  • Proactive, organised and committed to continuous improvement in digital information workflows

    Interested applicants must be eligible to work legally in the UK.

    Should you feel you have what it takes to be successful in this role then we would love to hear from you.

    Employee referral scheme - refer a friend or family member to work for Galldris.

    Galldris is an Equal Opportunities employer and does not discriminate against any protected characteristic.

    Note for Recruitment Agencies: We are not using Recruitment Agencies for this role. In the event of speculative CV submissions, no fees will be applicable

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