Administrator - Irvine

HSEQ Administrator - Kilmarnock

Boyd Recruitment are currently working alongside one of the leading companies operating in energy, renewable and telecommunication. Due to a promotion, our client is looking to recruit an HSEQ Administrator.

Our client’s core business largely focuses on the Transmission and Distribution Energy Sector and as HSEQ Administrator you will work closely with the HSEQ Manager.

Main Purpose of Job:

The purpose of this role is to ensure high-quality general administrative support is provided to the HSEQ Team (Primary), Reception (Primary), Substations Project Managers (Secondary)

Key Tasks and Accountabilities:

Resolve internal and external customer enquiries,

Maintain accurate paper and computer-based records and filing systems.

Maintain HSEQ and Training related registers and documentation e.g. Document Registers, Incident Registers, Employee Feedback Reports, HSEQ KPI Register, Audits, deviations, and other HSEQT registers

Assist the HSEQ Manager and HSEQ team members in implementing, maintaining, and evaluating the HSEQ Integrated Management System.

Produce correspondence, documents, reports and presentations.

Undertake purchasing/financial duties as required, for example, processing invoices, requisitioning stationary/equipment and tracking costs related to HSEQ and training.

Process incoming and outgoing mail

Participate in, and positively promote the HSEQ Culture

Attend and engage fully in any learning and development activities that are deemed appropriate by HSEQ Manager.

Carry out all work in accordance with health and safety and any other legal requirements.

Participate in team/business meetings as necessary.

Coordinate arrangements relating to training courses

Provide administrative support in the reception.

Key Performance Indicators:

Not Applicable

Aptitudes Required:

Organizational awareness

Time Management and prioritization

Critical thinking seeking relevant information

Mental flexibility and ability to learn

Driving change and improvement

Digital fluency and cybersecurity literacy

Team working skills

Able to work under pressure and deliver results to a defined deadline

Logical and analytical

Can-do attitude, self-motivated

Flexible

Attention to detail

Confident

Good communication skills

Experience:

Demonstrable knowledge of HSE regulations would be advantageous.

Experience within the construction or utilities industry would be advantageous.

Previous administrational experience would be advantageous.

Qualifications:

Intermediate (minimum) skill level in Microsoft Office, Word and Excel – (Essential)

English & Maths, academic achievement – (Essential)

National 5 (N5)/GCSE’s Maths and English