Project Manager

We are actively seeking a Project Manager to join our team in Birmingham. The initial requirement will be to lead the on-site delivery of a prestigious project recently awarded to us at the University of Birmingham the Barber Institute of Fine Arts, a Grade I listed building.

The project focuses on infrastructure upgrades, accessibility improvements, and key refurbishment elements within a live and heritage-sensitive environment.

The successful candidate will report directly to myself (Projects Director) and will manage the following team structure:

• 3 × Site Managers
• 1 × Junior Project Manager (to mentor and support)
• 1 × Project Quantity Surveyor

This represents the largest and most high-profile project in our company's history, undertaken for our longstanding and most valued client.

The project includes a 9-week pre-construction period, followed by a 35-week construction programme, with substantial penalties should Practical Completion not be achieved on time.

Following successful completion of the Barber Institute project, the appointed Project Manager will be expected to take a wider leadership role within our University framework, potentially managing multiple projects within the 0 - £2.5m value band.

We are initially considering a 3-month freelance period, with the intention of transitioning into permanent employment thereafter, subject to mutual agreement.

Our key focus is finding the right person to fit our culture someone who demonstrates strong leadership, excellent communication, and a proven track record within the education sector, particularly in refurbishment and live campus environments.

The interview process will be a 2 phased process.

Our key skill requirements are:

Presents confidently and professionally when engaging with clients.

· Builds strong, lasting client relationships values trust and collaboration over short-term gain.

· Takes genuine pride in their work and is fully invested in delivering quality.

· Maintains a positive attitude and a strong desire to learn and develop.

· Accepts feedback constructively and uses it to improve performance.

· Follows company processes and standards, never cutting corners.

· Understands and upholds Health & Safety responsibilities.

· Demonstrates strong leadership and the ability to manage and motivate a team.

· Has the interpersonal skills to repair and strengthen working relationships when challenges arise.

· Brings a professional presence and represents the company with integrity.

· Balances commercial awareness with a relationship-driven approach.

· Shows commitment to their role not just clocking watching for the end of the day.

We would like to appoint a candidate within the next 6 weeks.

Role Responsibilities: (other duties will be required but as an overview)

• Working with and managing the full team:
  • Trainee PM
    • Aid and guide a good trainee that has a great working ethos and a desire to improve. Michael is very good at his job and can be left to manage tasks by himself. Michael has advanced quickly through his ethos but needs some guidance on new elements and some construction elements. He has the perfect attitude to work with a senior project manager.
  • Senior Site Manager (Direct employee)
  • Site manager (Direct employee)
  • M&E Site Manager (employed by Sub-Contractors)
  • QS (Direct employee)
    • QS will lead all commercials aspects of the project, buying, costings, variations, contracts.
    • Your input will be, involvement, overview and assisted reporting.
  • Sub-contractors

• Working with the client and consultants:
  • Architectural liaison and coordination.
  • Structural liaison and coordination.
  • M&E liaison and coordination
  • Conservation liaison and coordination
  • Building control liaison and coordination
  • End User liaison and coordination on a very close basis.

• Management of the full pre construction phase
  • Programme development (Microsoft Project)
  • CPHSP development
  • H&S file development
  • H&S development
  • Site induction development
  • Site Planning and Preparation
  • Technical Submission collation
  • Procurement Scheduling and planning
  • Conservation Methodology planning
  • RFI collation and management
  • Meeting management and recording
  • Coordinating and managing matterport scanning

• Construction Phase Management - (On site day to day project management) (We expect the PM to operate from site offices)
  • Programme management and adaption
  • Design coordination and management
  • Progress reporting
    • Internal
    • External
  • Structuring and delivering required meetings
  • Construction delay management and recording
  • Manage the site team (Ensure they are undertaking their responsibilities.
  • Meeting management and recording
  • H&S awareness and understanding
  • Team management
  • End user management. Host weekly logistic meetings with the end user team.
  • Manage COW reporting logs and management of the issues raised.
  • Project risk management and reporting.
  • Coordinating and managing point cloud scanning.
  • Coordinate and manage matterport scanning
  • Coordinate and manage quality control

• Project Completion Phase
  • Managing O&M process (this is subbed out but requires management and initial coordination and index collation)
  • O&M input
  • Coordinating and managing soft landings
  • Coordinating and managing commissioning
  • Coordinating and managing familiarisation sessions
  • Coordinating and managing snagging and defects.
  • Coordinating and managing BIM requirements
  • Coordinating and managing point cloud scanning.
  • Coordinating and managing matterport scanning
  • Coordinating and managing asset labelling
  • Coordinate and manage quality control

Post the specified project, the project role could vary from managing 1 project to managing multiple within the midlands dependant on workload.

a Mid term goal would be for the project manager to manage a client base from that location. (example - manage our campus framework at one of our universities or alternative client). The timescales on this would be subject to performance and relationship with clients and colleagues.

All of our operating systems are currently through one drive with documents build and used across Microsoft Office. Programme building and management is through Microsoft project.

The candidate would need to be computer literate and willing to adapt and learn as:

• We are in the process of finalising a digital H&S management system. The systems purpose is to manage onsite H&S. This will be predominantly used by site manager but the project manager will need to understand how the system is used and operated to ensure compliant running of the site and to obtain information for reporting.
• Our client uses a web based sharing portal. Documents are coded and information is shared through the portal.