PMO Small Works Co-Ordinator

Aareon is the leading provider of SaaS solutions for the European property industry. With our software, we digitise and connect the industry and support our clients in optimising processes and acting more sustainably. Our solutions address the major challenges of our time: climate change, housing shortage and skills shortage.

We value a working environment in which diversity and flexibility are appreciated, cooperation in partnership and mutual support in the team are a matter of course and learning is perceived as an opportunity.

Become part of our international team! Become part of #OneAareon! We are looking forward to meeting YOU!

Salary Range: £24,000-£26,000 per year + bonus

Work Location: Manchester (Hybrid)

Hours per week: 37.5

Contract type: Permanent

Join our dynamic Project Management Office (PMO) at Aareon UK, a leading social housing software company based in Manchester. As a Small-Works Coordinator, you will play a vital role in ensuring the smooth delivery of low-level projects by scheduling tasks, serving as a key point of contact for clients, and maintaining accurate financial and project records. This role operates on a hybrid working model, combining office-based work in Manchester with the flexibility of working from home. If you are a highly organized, detail-oriented professional with excellent communication skills, we’d love to hear from you!

Key Responsibilities

Project Scheduling: Efficiently schedule low-level projects into consultants’ diaries, ensuring optimal allocation of resources and adherence to project timelines. Client Communication: Act as the primary point of contact for clients, addressing inquiries, providing updates, and ensuring client satisfaction throughout the project lifecycle. Record Keeping: Maintain accurate and up-to-date records of project financials, including budgets, invoices, and expenses, using company-approved software tools. Project Tracking: Monitor project progress, milestones, and deliverables, ensuring timely completion and proper closure of projects. Documentation: Create and manage project-related documentation, including status reports, meeting minutes, and closure documents, ensuring all records are organized and accessible. Team Coordination: Collaborate with consultants and internal teams to ensure smooth project execution and resolve any scheduling or resource conflicts. Compliance: Ensure all projects adhere to company standards, client requirements, and industry regulations specific to social housing software solutions. Risk Identification: Proactively identify potential issues or delays in project schedules and escalate them to the Project Manager as needed.

Required Skills

Education: Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent experience). Experience: 1-2 years of experience in project coordination, administration, or a similar role, preferably within a software or social housing environment. Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and maintain meticulous attention to detail. Communication Skills: Strong verbal and written communication skills to interact with clients, consultants, and internal teams professionally and clearly. Technical Proficiency: Familiarity with project management tools (e.g., Microsoft Project, Asana, or Trello) and proficiency in Microsoft Office Suite (Word, Excel, Outlook). Financial Acumen: Basic understanding of budgeting and financial tracking to manage project-related expenses. Team Collaboration: Ability to work independently and as part of a team, fostering a collaborative and positive work environment. Adaptability: Comfortable working in a fast-paced environment with the ability to adapt to changing priorities and client needs.

Bonus

Experience in the social housing sector or software industry. Familiarity with Agile or other project management methodologies. Certification in project management (e.g., CAPM, PRINCE2 Foundation) is advantageous but not required.