Part Time Executive Assistant (Mon/Tues/Thurs)

We’re pushing the boundaries of Insurance Technology

INSTANDA is the worlds first no code platform for Insurance. A pioneering Insurtech, we’re revolutionising the insurance industry by offering insurers a versatile tool to create, manage, and distribute digital insurance products. Our innovative technology empowers insurance carriers to adapt swiftly to market demands and navigate the evolving landscape. Our Technology is consistently recognised as the best policy administration platform for innovative insurers, winning awards in both the UK and US.

INSTANDA has grown significantly in recent years and we are now a team of 200+ employees globally, with partnerships that operate worldwide.

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The Role

We are seeking a highly organised, proactive, and tech-savvy Executive Assistant to support our two Co-Founders, the CEO and Chief Revenue Officer, on a part-time basis (3 days per week). Mon/Tues/Thurs 

As well as the EA responsibilities, you’ll thrive in a fast paced, high-growth environment, managing shifting priorities, streamlining processes, and introducing technologies that make the co-founders’ day-to-day so they can focus on strategic priorities.

The ideal candidate is solutions-focused, adaptable, and skilled at creating structure in a dynamic environment.

This role is UK based, primarily remote working with some travel required to our London Office.

What you will do

• Provide high-level executive support to the CEO and CRO managing complex diaries, travel, and communications.

• Proactively streamline their schedules to ensure maximum focus on strategic priorities and manage /deal with email traffic
• Organise national and international travel (sometimes last minute), including flights, hotels, transfers and agendas
• Act as the strategic right hand, ensuring priorities, deadlines, and initiatives run smoothly across the business.
• Leverage modern SaaS tools and digital workflows to drive efficiency and streamline processes.
• Coordinate board meetings, investor relations, and leadership offsites with precision and discretion.
• Prepare and manage expense claims.
• Book meeting rooms, source off-site venues and coordinate logistics for internal and external meetings on their behalf - and, when required, attend meetings to take diligent notes and track action points.
• Support on team engagement activities, such as company-wide events and socials as and when required.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar support - ideally in a fast-paced startup or scale up environment.
• Outstanding organisational, communication, and problem-solving skills.
• Some experience in AI and using AI tools would be a huge bonus
• Tech-savvy, comfortable with AI, digital tools and SaaS platforms.
• Highly proactive, detail-oriented, and able to anticipate needs before they arise.
• Resilient and adaptable, thriving in fast-moving, entrepreneurial environments.
• Excellent communication and interpersonal skills that demonstrate a high level of professionalism, both verbal and written.
• Discretion and confidentiality in handling sensitive information.
• Naturally resourceful and solutions focused
• Driven by curiosity, ownership and a desire to constantly improve.

Benefits

• Competitive salary
• Generous 28 days holiday allowance, in addition to public holidays.
• For every year of service you complete, we’ll give you an additional days holiday (max. 5 days)
• One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin.
• Freedom Pass work up to 4 weeks of the year from anywhere.
• FlexiBank you decide when to use your public holiday allocation.
• Hybrid Working approach varying with the nature of your role.
• Life cover; income protection and participation in the company pension scheme
• All employees are included in the company discretionary bonus scheme
• £100 per month to put towards wellness activities.
• Annual learning & development allowance of £1,250
• Free access to LinkedIn learning and Microsoft ESI learning platform

Please note: Some employee benefits will be pro-rated to reflect the part-time hours for this position.

Our company was built by looking at the world through a different lens and our culture today reflects that by encouraging you to be yourself, speak your mind, and share your opinions. We want people who want to push themselves, be part of something great, and be prepared to challenge if they think there is a better way. Collaboration sits at the heart of how we operate, it has fueled our growth enormously and our aim to be ‘world class’.  

We want everyone to be the best they can be throughout our recruitment process; if you require any additional adjustments please let us know. Visit instanda.com/careers for more information

INSTANDA has an in-house recruitment team, which focuses on sourcing great candidates directly.  INSTANDA does not accept unsolicited resumes from agency or search firm recruiters.  Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired.  When we do use agencies, we have a PSL in place, so please do not contact managers directly.